Meetings and minutes
Meetings and minutes - Campbelltown City Council
|Decisions that formulate the City of Campbelltown's policies and services are made at a number of levels, from small committees to full Council, with the minutes of these meetings made available to the public.|
|Agenda items and business papers for upcoming Committee and Council meetings, as well as the minutes of previous meetings, can be downloaded in PDF format using the links to the left.|
Agenda items are made available online from 4.00pm on the Friday prior to each Committee or Council meeting. Should you require a copy of attachments that are distributed under separate cover please contact Council's Corporate Support Coordinator on 4645 4405.
Hard copies of the agendas are available for inspection at Campbelltown City Council Library branches from the Saturday prior to the scheduled meetings. A limited number of hard copies are also made available at the meetings.
|Council operates on a four weekly meeting cycle, with meetings held on Tuesday evenings:|
|Please refer to the Council Meeting Calendar (located at the top of the page, for the relevant year) for details of upcoming meeting dates. |
|On briefing evenings Councillors are given the opportunity to undertake site visits and are also briefed by Council staff and community representatives regarding issues that are likely to be presented to Council in the near future.|
|Council has four standing Committees and each Councillor is elected annually to sit on two of these Committees. The Mayor, by virtue of his/her office, is a member of all Committees of Council.|
The Committees consider reports prepared by Council staff and make recommendations that are presented to the full Council meeting, which is held in week three of the meeting cycle.
How do the Committee meetings work?
|The items to be dealt with by the Committees are detailed on the agenda summary and reports (which form part of the business papers for each meeting) and are prepared by Council officers. Each item reported is concluded with an Officer’s recommendation.|
Each item on the agenda is dealt with separately. If members of the public have indicated that they wish to address the Committee they will be invited to come forward and present their submission.
Following the conclusion of their submission, they may be asked questions by Councillors.
At the conclusion of the questions, the member of the public will be asked to return to their seat in the public gallery.
Councillors will then debate the item. Members of the public cannot participate in the debate.
At the conclusion of the debate, a Councillor will move a Motion concerning the agenda item being debated. This Motion may be voted upon or an amendment to the Motion may be moved by another Councillor. If an amendment is moved it is voted upon first, and if successful, automatically becomes the Motion being considered by the Committee. The Motion, if agreed to by a majority of Councillors, becomes the Committee’s Recommendation.
In the event of a tied vote, the Chairperson may use his/her casting vote to decide the issue.
The Committee’s recommendation is then presented to the full Council meeting which is held the following Tuesday.
|In week three of the meeting cycle, a Council meeting is held in the Chambers from 7.30pm. |
Councillors review the decisions of the Committees and make determinations on all issues listed on the current agenda.
|Council meetings follow similar proceedings as the Committee meetings, with the exception that members of the public, while able to watch proceedings from the public gallery, are not given the opportunity to address Council nor can they participate in debate.|
The full Council may adopt the recommendation of the committees, amend the recommendation, determine a completely different course of action, refer the recommendation back to the Committee for further consideration or decline to pursue any course of action.
The decisions made at a Council meeting become the Council Resolutions.